Jobs

We're hiring an Administration and HR Manager!


Position Title:
Administration and HR Manager Job Description (Temporary, Full-time until 8/31/2021)
Reports to: Interim Executive Director
Posted: 2/5/21

Organization Description:

City Life/Vida Urbana (CLVU) is a 47 year old grassroots community-based organization committed to building the power of low-income and working class people to fight for social, racial and economic justice and gender equality. We do this through our anti-displacement campaigns that organize tenants and homeowners to fight to stay in their homes and to fight for broader community stabilization and public policy victories.  

Current Condition: 

CLVU is currently operating in the environment of a global pandemic; all in-person operations have ceased; our entire operation is virtual. This poses unique challenges for the new hire, as occasional in-person visits to the Jamaica Plain office will be necessary.

Position Description:

The Administration and HR Manager is responsible for organizing and coordinating office operations and procedures for 2 physical offices (Jamaica Plain and East Boston). The Manager’s role is responsible for: HR and benefits administration; office operations; coordinate volunteers,interns and fellows; and special projects.

Responsibilities:

Personnel Policies Administration

  • Conduct new employee, intern, fellows orientation, onboarding
  • Update policies as needed, recommend changes to BOD
  • Maintain personnel files

 

Payroll & PTO Administration

  • Submit bi-weekly payroll
  • Time accrual tracking

 

Benefits Administration

  • Health insurance plan
  • Health reimbursement plan
  • Dental insurance
  • Disability insurance
  • AFLAC supplemental insurance
  • CLVU Retirement Plan

 

Office Operations and Administration

  • Front desk operations
  • Telephone systems
  • Computer network, incl manage IT consultant relationship
  • Administer Google Suites (email; groups)
  • Administer Quickbase - Organizing case management database
  • Manage the physical office(s)
  • Manage office vendors: Office supplies, furniture & fixtures, inventory
  • Income processing and data entry

 

Volunteers, Interns & Special Projects

  • Supervise CLVU high school interns
  • Field volunteer inquiries and match to organization needs

 

Qualifications:

  • 5+ years of experience in human resources administration
  • 5+ years of office management experience
  • Advanced Microsoft Office and Google Suite skills
  • Strong written and verbal communication skills
  • Strong organization; ability to manage multiple projects
  • Ability to relate well to people from diverse cultural backgrounds and languages
  • Experience with virtual meeting applications; and navigating the virtual space (in this current COVID-19 environment)
  • Flexibility; some evening and weekend work required

 

To apply: Send cover letter and resume to [email protected]


Salary is commensurate with experience. City Life/Vida Urbana is committed to hiring people represented by the diverse communities we serve. People of color are strongly encouraged to apply.