We're hiring an Administration and HR Manager!
Position Title: Administration and HR Manager Job Description (Temporary, Full-time until 8/31/2021)
Reports to: Interim Executive Director
Posted: 2/5/21
Organization Description:
City Life/Vida Urbana (CLVU) is a 47 year old grassroots community-based organization committed to building the power of low-income and working class people to fight for social, racial and economic justice and gender equality. We do this through our anti-displacement campaigns that organize tenants and homeowners to fight to stay in their homes and to fight for broader community stabilization and public policy victories.
Current Condition:
CLVU is currently operating in the environment of a global pandemic; all in-person operations have ceased; our entire operation is virtual. This poses unique challenges for the new hire, as occasional in-person visits to the Jamaica Plain office will be necessary.
Position Description:
The Administration and HR Manager is responsible for organizing and coordinating office operations and procedures for 2 physical offices (Jamaica Plain and East Boston). The Manager’s role is responsible for: HR and benefits administration; office operations; coordinate volunteers,interns and fellows; and special projects.
Responsibilities:
Personnel Policies Administration
- Conduct new employee, intern, fellows orientation, onboarding
- Update policies as needed, recommend changes to BOD
- Maintain personnel files
Payroll & PTO Administration
- Submit bi-weekly payroll
- Time accrual tracking
Benefits Administration
- Health insurance plan
- Health reimbursement plan
- Dental insurance
- Disability insurance
- AFLAC supplemental insurance
- CLVU Retirement Plan
Office Operations and Administration
- Front desk operations
- Telephone systems
- Computer network, incl manage IT consultant relationship
- Administer Google Suites (email; groups)
- Administer Quickbase - Organizing case management database
- Manage the physical office(s)
- Manage office vendors: Office supplies, furniture & fixtures, inventory
- Income processing and data entry
Volunteers, Interns & Special Projects
- Supervise CLVU high school interns
- Field volunteer inquiries and match to organization needs
Qualifications:
- 5+ years of experience in human resources administration
- 5+ years of office management experience
- Advanced Microsoft Office and Google Suite skills
- Strong written and verbal communication skills
- Strong organization; ability to manage multiple projects
- Ability to relate well to people from diverse cultural backgrounds and languages
- Experience with virtual meeting applications; and navigating the virtual space (in this current COVID-19 environment)
- Flexibility; some evening and weekend work required
To apply: Send cover letter and resume to [email protected]
Salary is commensurate with experience. City Life/Vida Urbana is committed to hiring people represented by the diverse communities we serve. People of color are strongly encouraged to apply.